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The Merits of Electronic Invoices.

Computers have brought a lot of changes in the business world and going paperless is one of the aspects which have been trending for a long time. Depending on the company size, there are businesses which generate hundreds of invoices every single day which is why it only makes sense if the process is automated. Sending email invoices is becoming a problem because for the buyers to get all the information they are looking for it will be a while. Also, mail float is quite common which means the emails might be floating around for a while before they are received. The paper invoices have to be mailed through the postal system which is even slower. With e-invoicing, there is no hassle of reading between the lines in order to get all the information you want. You will not have to worry about delays in the delivery of the invoice because the documents are delivered very fast. This is time saving which is something every entrepreneur always works towards.

If you are sending electronic invoices, expect to get your money faster. There is usually a protocol for making payments and not getting the figure and writing a check. Before the money is paid, the buyer will have to make sure the invoice is coming from a person they have done business with, match the name, numbers and business validity before writing the check. This could have been a lot of work were the companies to go through manual validation. Once you have sent them a paper or email invoice, most of the time follow-up is necessary so that you can confirm that it has been received. This is probably the most expensive part of invoice processing. You can do away with this process if you send electronic invoices.

When using paper invoices or sending the information in email form, there is no guarantee that there will be a chain of ownership until you get the money. Remember that you might not get confirmation of the loss immediately as the other party struggles to find the lost document and this prolongs the payment period even further. The good thing in this process is that it is not just meant to benefit the seller but also the buyer because he or she will be able to see the urgent payments and a good display of the payments so that proper preparations on how to distribute the funds can be made on time. You will not have to keep on borrowing money because the buyers did not deposit the money on time.

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